Role De****ionJOB TITLEEarly Years SecretaryDEPARTMENTEarly Years Centre****ShanghaiLINE MANAGEMENTExecutive Head of Early Years****IVESWellington College International Shanghai is seeking an experienced Secretary to provide support to the Early Years. The secretary will create and maintain a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork. The role will project a professional image through in-person and telephone inter****, independently performing complex and diverse administrative duties under guidance from the Head of School.Activities will include inter**** with students, parents and staff and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment. The role requires strong communication and interpersonal skills.Duties include serving as a receptionist, answering phones, distributing incoming mail, processing a variety of student and school administrative information and data, assisting with student enrollment/registration, daily recording of student attendance, coordinating student field trips and school events, preparingcorrespondence, letters, spreadsheets and other word processing documents as needed. Further duties include liaising and coordinating with other departments of the school to complete tasks assigned.KEY RESPONSIBILITIES• Support Head/Deputy Head/Deputy Bursar of Early Years and academic team where needed to complete assigned tasks.• Budget preparation and expense track and management according to requirement of academic team.• Preparation communication content with parents and conduct translation between Chinese and English where needed.• Service as receptionist to answer phone calls or parents’ questions in a professional manner.• Coordinate and respond to parents’ email professionally and ensureinformation to be shared/collected correctly with related teachers or non-academic team.• Support academic activities or events.• Coordinate with purchase team to order academic related resources and mange deliveries and payment.• Coordinate Academy arrangements as a main contact.• Support with minute-taking for all meetings including but not limited to Senior Management Team Meetings and Class Representative Meetings.• Ensuring all minutes are accurate and distributed in a timely fashion to support the smooth running of the school. JOB QUALIFICATION• Good communication in English and Chinese• Strong interpersonal skills• An excellent track record in administrative work with office management experience• Advanced knowledge of Microsoft Office applications (Outlook, Word,Excel)• High level motivation and patience with a keen sense of personalorganization and responsibility• Bachelor’s degree (minimum)

Opened in August 2014 and located in the New Bund area, Wellington College International Shanghai is a fully co-educational day and boarding school with over 1100 pupils, aged 3 to 18 years old. Consistent with the ethos of its prestigious partner in the UK, the College seeks to develop the ‘Wellington Identity’ in every child. Wellingtonians are encouraged to be Inspired, Intellectual, Independent, Individual and Inclusive. Boasting a state-of-the-art campus, Wellington has built a vibrant community where all pupils strive to reach academic excellence and engage in a comprehensive range of opportunities in music, performing arts and sports.上海惠灵顿外籍人员子女学校是一所坐落于浦东前滩的全日制男女同校可寄宿制学校。学校自2014年8月开始招收年龄为3-18岁的在沪外籍学生，现有在校生1100余名。秉承久负盛名的英国惠灵顿公学精神，学院致力于培养每一个孩子的“惠灵顿特质”，鼓励学生成为具备积极、慎思、独立、个性和包容的惠灵顿人。惠灵顿拥有一流的现代化校园，充满活力的校园氛围，学院鼓励学生在追求卓越学术成就的同时，积极投身于音乐、表演艺术和体育领域的全面发展。